Credit Card Processing

Credit Card Processing

February 21, 2014

Payment Solutions & Compliance manages UCLA's credit card process under the direction of the campus credit card coordinator. All departments that would like to accept credit card payments are required to conduct a cost-benefit analysis. The analysis will ascertain if the volume of credit cards accepted will justify the cost of processing the credit cards and what type of credit card environment is best suited for the department.

There are several types of credit card processing methods. However, at UCLA, credit card processing is primarily completed by using the following methods:

Credit Card Processing Method

Environment

Equipment Required

Cost

Terminal Credit Card

Face-to-face customer interaction

Stand-alone credit card processing terminals

Pass-through bank charges and interchange fees; terminal rental.

Point-of-Sale (POS)

 

Face-to-face customer interaction

Personal computer and other peripheral equipment, such as printer and scanner. Must be preapproved by the campus credit card coordinator, General Accounting Office (GAO) and Internal Audit.

Pass-through bank charges and interchange fees; possibly the cost of renting terminals.

CASHNet Cashiering

Mail order/telephone order (MOTO)

Personal computer online process where the merchant inputs the credit card data. Must meet PCI requirements.

Pass-through bank charges and interchange fees; 24 cents per transaction.

CASHNet eMarket

E-commerce

E-commerce where the customers directly input the credit card data.

Pass-through bank charges and interchange fees; 24 cents per transaction.

Third-Party Process

E-commerce

Must be preapproved by the campus credit card coordinator.

Varies.

Once the approval is received, the department will be instructed to complete the merchant agreement form and merchant ID request for the corresponding type credit card process. Attending the CASHNet course — where applicable — and completing online PCI training is also required.