Biweekly Payroll Calendar Description

Biweekly Payroll Calendar Description

February 25, 2014

Summary: This article can be used in conjunction with the Biweekly Payroll Calendar; it describes the paydays and holiday types indicated on the calendar. For more information on the calendar, see Related Information.

Note the following with regard to the Biweekly Payroll Calendar:

  • The monthly pay period end date is always the last day of the month, and the payday is the first day of the following month. If the first of the month falls on a weekend, the monthly payday is the preceding Friday.
  • Monthly pay for the month of December is the only exception to this rule. The payday for that month cannot be moved to December because there cannot be pay for more than twelve monthly cycles in any one year. The first monthly payday of each year is normally the first banking day after the January 1st holiday. This practice is in keeping with the Federal Reserve Bank and NACHA regulations.

Dates Highlighted on the Biweekly Payroll Calendar:

Payday The Biweekly Payday is every other Wednesday following the end of the respective Pay Period, indicated on the calendar with a square. However, when Wednesday is a holiday, the payday is the preceding business day.
Pay Period End Date The biweekly pay period end date is every other Saturday, indicated on the calendar with a circle. 
Holidays Indicated on the calendar with a triangle. Keep in mind that these are the UCLA holidays. Holidays for UCOP and UC Merced may differ.
Vacation & Sick Leave Accrual Dates The end date is indicated on the calendar with a blue circle. The biweekly leave accrual period is four (4) weeks.
Deduction Holidays
Indicated on the calendar with a double square. This type of holiday is a payday that has been designated to not have flat dollar deductions taken.  There are normally two biweekly paydays each year that are Benefits Holidays (or "deduction holidays"). 
 
Note:
  • For employees who are paid biweekly, flat dollar amount deductions such as health insurance, parking, and credit union fees are taken and applied to specific months. Two biweekly deductions are equal to one monthly deduction.
  • Since there are twenty-six (26) paydays per year for biweekly employees and only twenty-four (24) are needed each year to cover deductions (24/2 = 12), two paydays have been designated to have no flat dollar deductions taken. They are referred to as Benefits Holidays.

    A Benefits Holiday occurs when three biweekly pay period end dates fall within the same month. No flat dollar deductions are taken for the payday that reflects payment for the third pay period; only percentage deductions are taken. (If flat dollar deductions were taken on these two paydays, a biweekly employee would be overpaying his/her deductions.)

 

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