Overview to the Time Reporting System (TRS)

Overview to the Time Reporting System (TRS)

February 25, 2014

The Time Reporting System (TRS) is a web-based time reporting system. TRS is designed to collect employee work hours, acquire supervisor's approval, and upload work time electronically to the Payroll Personnel System (PPS) Time Input Roster.

TRS utilizes the UC time and attendance business rules to capture all hour types including work hours, vacation, sick, comp time used, leave without pay (LWOP), voting, and jury duty. TRS also computes overtime, shift differential, and holiday pay.

Key Features of TRS

  • Employees can create, edit, and save work hours on web-based timesheet
  • Employees submits the timesheet to their supervisor electronically
  • Supervisors can review and approve timesheets electronically
  • The departmental Payroll Time Reporter (PTR) can upload all time electronically to the Time Input Roster, saving considerable time
  • Includes a trackable work flow from the timesheet initiation to PPS Update
  • Allows for multiple appointments and funding sources
  • Allows departmental personnel to assign a job identifier (nickname) to each job title
  • Automated email reminders to supervisors when timesheet approvals are due
  • Email reminders to Supervisors and Payroll Processors of late timesheet submissions
  • Reduction in time processing errors
  • Improve time and attendance compliance with regulatory policy

Benefits of TRS

  • Eliminates paper timesheets, it can never be lost or destroyed
  • Easier for the employee to record work and non-productive time
  • Easier for the supervisor to review and approve timesheets
  • Streamlines the time data process, making it easier for the PTR Preparer
  • Users can use any internet accessible device to login (computer, smartphone, tablet, etc.)
  • Users can access TRS 24 hours a day, 7 days a week

System Access Requirements

In order to access TRS all users must have the following:

  • A University logon and password
  • An active email account
  • Internet browser – Mozilla Firefox 2.0 or higher, Microsoft Explorer 7 or higher, Google Chrome, Safari.
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