Understanding Pay Type Descriptions

The Pay Type describes the type of pay in your earnings, for example, regular time, overtime, time on call, shift differential, etc. It is used to determine service credit, the grosses that are the basis of certain payroll deductions, and the rate of income taxes. The Pay Type is also used in other payroll processes that do not directly impact your grosses and deductions.

For example, the amount of the deductions described in the paycheck stub or earnings statement as DCP-Cas or DCP-Reg, Fed Tax, CA State Tax, OASDI and Medicare, is based on the respective grosses; these grosses are determined by the Pay Type. (You may not be subject to all of these payroll deductions.)

A complete list of Pay Type or DOS codes is available in the related links. Below is a description of the columns in the list.

Column Name

Description

DOS CodeThree-character code used to identify the type of payment.
Pay Type/Check DescriptionTwelve-character description of the payment type that will appear on the check stub and the direct deposit advice.
Full DescriptionTwenty-five character description of the payment type.
PTR TypeIndicates if the payment type is a "by agreement" code or whether it is used in the regular or overtime/leave fields on the time reporting screens. Primarily used for Payroll Time Reporting (PTR) by departmental personnel who process payroll. However, it provides information that may be useful to employees in general.
  • By Agreement - by agreement payment with no associated hours or percent of time.
  • Leave Accrual - used for reporting vacation or sick leave. This DOS code will not appear on the paycheck stub or earnings statement under Pay Type. However, it will reflect in the vacation or sick leave taken.
  • None - code is not in use or is used for funding purposes only. Codes that are not in use at present may need to be used for processing retroactive adjustments, so they are included on the list.
  • Overtime - the code and associated hours are used for overtime pay and would not normally be added when calculating service credit. Overtime shift differential codes may be included in this PTR type.
  • Regular - the code and associated hours are treated as regular pay by the system. Shift differential codes may be included in this Payroll Time Reporting (PTR) type.

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