Understanding Your Payroll Check Stub
he pay check stub is produced for all employees who do not have direct deposit for each payday on which the employee is due to receive pay from the University. The paycheck and stub are sealed and distributed in bulk to each department or processing center.
This page provides a reference to the information contained on the paycheck stub. Individual paycheck stubs will differ depending on the type of pay and deductions individual employees receive. You should review the information on your paycheck stub, especially when changes have been made to your records.
UNIVERSITY OF CALIFORNIA - LOS ANGELES
IMPORTANT: Please verify all information contained in this statement and notify your department of any errors. Retain this statement as a record of earnings and deductions from the University.
The header of the paycheck stub provides identifying information about the Payroll Services office. The check number is printed below the header.
Because each stub is attached to a University paycheck, it is not possible at this time to print additional pages in cases when information will not fit on a single stub page. Duplicate copies of Paycheck Stub information may be requested by calling Payroll Services or by completing a Record Request Form.
The body of the stub displays employee and pay information. All earnings and deductions details may not appear on paycheck stubs due to space limitations. The following information is found in the first section of the paycheck stub; most of it (except for the check date) comes from the Employee Database (EDB) and is based on information that you provide to the department.
- Employee ID Number: Nine-digit number assigned by the Universal ID system.
- Social Security Number: The last four digits of your social security number is listed below your employee number.
- Home Department Number: Your home department number which is derived by the Personnel/ Payroll system. Each department has a unique identifying code.
- Check Date: The payday.
- Federal Withholding and Allowances: Your federal withholding status and allowances as claimed on the UC W-4 form.
- State Withholding and Allowances: Your state withholding status and allowances as claimed on the UC W-4 form.
- State Itemized Allowances: Additional state allowances as claimed on the UC W-4 form.
Federal and state tax allowances that indicate special withholding circumstances:
|999:||If you are (1) a non-resident of the U.S. living outside the country and exempt from income tax AND income tax reporting OR (2) you are on a tax treaty.|
|998:||You are exempt from income tax withholding because you claimed exemption on the W-4.|
|997:||You are living AND working outside the state of California and therefore are claiming exemption from California income taxes. If you are a resident of another state for tax purposes, you may be subject to Out of State Withholding; consult the tax accountant in the Payroll Office.|
NAME AND CHECK DISPOSITION SECTION
This section provides your name and check disposition information. The check disposition indicates how the paycheck is delivered to the department and which department receives your check. This code is entered by your departmental payroll representative.
The gross earnings are reduced by certain deductions which reduce the taxable earnings for federal and state income taxes and therefore reduce the amount of federal and state income taxes withheld. These reductions are listed individually in the Tax Sheltered column of the check stub under Deductions, below.
- Pay Type - A list of each type of pay included in this payday, such as Regular, Overtime Straight, Overtime Premium, or Shift Differential. See Related Information on the right to find more information about the different pay type codes.
Note: Overtime premium (time and a half) displays as two separate lines of pay. The first line displays as Overtime Straight and the second line displays Overtime Premium and is the additional half-time amount.
- Title - Your title as translated from the title code in the EDB. This title is not necessarily your working title.
- Pay Rate - Your pay rate for the type of pay.
- Time - The percent or hours for which you are being paid for the type of pay.
- Gross - The gross amount paid for each type of pay.
- Period End Date - The end date for the pay period for the type of pay.
- Total Earnings - The total gross for the payday.
LEAVE ACCRUAL SECTION
The leave accrual section contains leave information for sick, vacation and compensatory time that was available at the time the paycheck stub was printed. The beginning balance, amount accrued, amount taken, and final balance are shown for each leave type, if applicable.
Note that all University employees are not entitled to accrue leave. Questions regarding leave accrual eligibility should be directed to your departmental payroll processor or the appropriate Human Resources (HR) office (see the Glossary of Personnel and Payroll Terms for a list of HR departments). Leave balances shown on the paycheck stub may not be current; they depend upon when the department reports the leave usage.
The deductions section begins immediately below the leave accrual section. It may also continue to the right.
- Deductions - Lists the name of each deduction from your pay.
- Coverage - For each type of coverage, lists the coverage type or amount you selected.
- Amount - The amount of each deduction from your pay.
- Year-To-Date - The year-to-date total of certain deductions such as Medicare, OASDI, Federal and State Income taxes.
UNIVERSITY CONTRIBUTIONS SECTION
The UC Contributions section begins immediately below or to the right of the Deductions section.
- UC Contributions - Lists the name of each contribution the University made on your behalf.
- Coverage - For health and welfare plans, the coverage type you selected will be listed, such as family coverage.
- Amount - The amount of each contribution the University made on your behalf.