Updated On October 15, 2014 - 3:12pm

2014 Important Payroll Year-End Dates & Information

IMPORTANT DATES

PAY SCHEDULE & ITEM

NOTES

Friday, Nov. 1st

UPAY 850, file form with central HR Offices to update coverage relating to a domestic partner or same sex spouse.  Forms rec’d by this date will have taxes adjusted where applicable.

If qualified, form will eliminate the requirement of UC to add imputed income to earnings for UC benefit contributions for certain covered family members.

Tuesday, Dec. 2nd

ALL 2014 Overpayments

  • Deadline to submit 2014 salary overpayments to Payroll Services

Any overpayments submitted after the deadline will likely be processed in 2015, requiring the employee to repay the net amount plus federal & state withholding taxes, per IRS regulations.

Tuesday, Dec. 2nd

ALL 2014 incorrect checks

  • Must be received to be reflected as 2014 activity
  • Attach checks to “check return form”.
  • Process correction transaction
  • Send checks by messenger services or hand-deliver

Tuesday, Nov. 25th

B2: Pay Compute

Please note this pay compute is on a Tuesday rather than Thursday.

Monday, Dec. 22nd

B2: Pay Compute

Please note this pay compute is on a MONDAY rather than Thursday.

Wednesday, Dec. 24, 2014 thru Sunday, Jan. 4, 2015

CAMPUS CLOSURE

Campus reopens on Monday, Jan. 5, 2015

Friday, Dec. 26th  

Monthly: Pay Compute for January 2, 2015 payday is on Friday, Dec. 26th   (During Campus Closure)

The date for this pay compute has recently been changed from Tuesday, Dec. 23 to Friday, Dec. 26.

Wednesday, Dec. 31st

AYSO-Electronic W2 Election

Deadline for selecting online W2 for 2014.

Wednesday, Dec. 31st

AYSO-Address Update

Deadline for updating addresses for W2 mailings.

Tuesday, Dec. 30, 2014

Friday, Jan. 2, 2015

These two paydays occur during the campus closure!

Paper paychecks will be distributed from 3 campus locations during the campus closure. All paper paychecks not distributed on 12/30/14 & 1/2/15 will be distributed on Monday, 1/5/15.

Paydays During Campus Closure

  • The 2014 campus closure is scheduled between Wednesday, Dec. 24, 2014 and Sunday, Jan. 4, 2015.
  • Two paydays will fall during the campus closure on Tuesday, Dec. 30, 2014 and Friday, Jan. 2, 2015.
  • The distribution of paper paychecks for these paydays will differ from the normal process, and paper paycheck distribution will occur from 3 locations, as noted below.
  • The HR and Payroll Center–North, located at Sproul Hall, Suite 162, will distribute paper paychecks for its population of check recipients on 12/30/14 only, from 10:00 am to 12:00 pm.
  • The Payroll Annex located at the Ronald Reagan Medical Center will distribute paper paychecks for its population of check recipients on 12/30/14 only from 7:00 am to 11:30 am.
  • All paper paychecks not distributed by HRPC - North or the Annex can be picked up at the Payroll Department front window located at 10920 Wilshire Blvd, 6th floor, on 12/30/14 and 1/2/15 between the hours of 9:00 am and 1:00 pm. 
  • Paper paycheck distribution on each payday will be for paychecks due on that particular payday ONLY. E.g., paychecks for the 12/30/14 payday will not be distributed on 1/2/15.
  • All paper paychecks not distributed on 12/30/14 & 1/2/15 will be distributed using the normal procedures on 1/5/15 on the first day the campus reopens.
  • There will be no other payroll services offered during the campus closure, including rush checks. Other payroll services will resume after the campus reopens on 1/5/15.  

2014 Salary Overpayments – Impact of Not Repaying in 2014

  • Salary overpayments in the current calendar year need to be repaid this calendar year or the employee will be required to repay federal & state withholding taxes applicable to the overpayment. 
  • Tax law does not allow employers to recover federal and state withholding taxes on overpayments in the calendar years after the year of overpayment.
  • If a current year salary overpayment is not repaid this calendar year, the employee will be responsible to repay the net amount of the overpayment PLUS federal and state withholding taxes applicable to the overpayment. The excess payment can be recovered by the employee when they file their tax return and record the repayment as either a Sch. A itemized deduction on Form 1040 or alternatively as a tax credit on Form 1040 if the repayment exceeds $3,000 as discussed in IRS Publication 525. 

 

Payroll Services
Phone: (310) 794-8752 | Fax: (310) 794-8751 | Mail Code: 141648

Payroll Services Hotline Hours
Monday – Friday 9 a.m. to Noon and 1 p.m. to 3 p.m.

Address

10920 Wilshire Boulevard, Suite 620
Los Angeles, CA 90024-6505

Office Hours

Monday – Friday 7:30 a.m. to 3 p.m.
Saturday and Sunday Closed