New Employment Eligibility Verification Form Revised

Requirements for completing the new I-9 form.

Effective as of January 22, 2017, all employers must use the revised Form I-9, Employment Eligibility Verification (Rev.11/14/16 N) for each new employee hired, rehired or re-verified in the United States. Click here to view the form I-9 that is located on the Payroll Services website under Forms. The final day to use the previously accepted revision date of (Rev.03/08/13 N) is January 21, 2017 for all newly hired or rehired employees as well as employment eligibility re-verification.

The new requirements for completing the new version of the Form I-9, Employment Eligibility Verification are as follows:

Section 1: 

  • You must make available to your employee the complete instructions to the form and the Lists of Acceptable Documents. Your newly hired/rehired employee must complete and sign Section 1 of Form I-9 no later than their first day of employment.
  • All applicable fields must be completed. If a field does not pertain to the employee, you must enter N/A in the field.
  • The “other names used" has been changed to “other last names used”. Must enter N/A if this does not apply to the employee.
  • Employee must indicate if a Preparer/Translator was used in the I-9 process
    • Please keep in mind that if the employee indicates that one was not used then only the employee can make corrections to Section 1.
  • The Social Security Number Field is not a required field for employment. If the employee does not want to indicate it, they do not have to unless they will be paid from a fund that is subject to E-verify
    • If the Social Security Number is not indicated on the form and the employee is changed to an E-verify fund, a new Form I-9 will have to be completed

Section 2:

  • Employee info from Section 1 must be completed:
    • Last Name, First Name, M.I. and Citizenship/Immigration Status
    • ALL dates on the I-9 form must be in MM/DD/YYYY order
      • The dates on the passport are DD/MM/YYYY order and must be changed to MM/DD/YYYY when indicated on the Form I-9
      • Documents must be listed under the appropriate list
        • List “A” – Identity and Employment Authorization Documents
        • List “B” – Identity Document
        • List “C” – Employment Authorization Document

Section 3:

  • Employee info from Section 1 must be completed:
    • Last Name, First Name and M.I.
    • 3 A. - Enter ONLY the Name that is changing in the required field
      •  The Social Security Card is the only document that can be used to change an employee’s name. A copy must be attached to the form
      • 3 C. – Must indicate the document that is extending the work authorization
        • Copy of the document must be attached
        • Must be signed and dated by the Department I-9 Processor

Other changes include:

  • The addition of prompts to ensure information is entered correctly
  • The ability to enter multiple preparers and translators
  • A dedicated area for including additional information rather than having to add it in the margins

Questions regarding this email can be addressed by sending an Email to:

Or call the I-9 Hotline Team at (310) 794-8721 Monday - Friday 9 a.m. to Noon, or or 1 p.m. to 3 p.m.

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