IMPORTANT: As of September 2018, UCLA has transitioned from the Personnel & Payroll System (PPS) to UCPath. Payroll support content can be found for historical purposes below. Questions regarding UCPath should be directed to the UCPath Center. UCLA Central Resource Unit (CRU) provides the UCLA campus and Medical Center support for topics listed in this article.
A number of web applications are available to departmental Personnel Payroll System (PPS) users. In addition, At Your Service Online is available to all University employees and GLACIER© can be used by all foreign visitors. Each is described below along with a link for more information. Access Requirements that apply to each of the PPS web applications are listed below the list of applications. To access the login page for each application, click on Go below the name of the application:
A report viewing application provided by AIS as the primary source for the review of Personnel/Payroll reports.
|Web EDB Application||
The Web EDB Application is an enhancement to the Personnel/Payroll System (PPS) EDB bundle processes. The web-based entry process offers the EDB Preparer the ability to update personnel actions with several enhanced features in order to streamline the personnel data entry process. All personnel actions entered in the Web EDB Application will immediately update into the current PPS system.
|Online Financial System Reports (OFSR)||
The Payroll Reports available on the OFSR include the following:
|Payroll Expense Transfer||
The Payroll Expense Transfer is a web-based system designed to transfer single expense transactions to a new funding source.
|Personnel/Payroll Campus Data Warehouse (PP CDW)||
The PP CDW is a web-based ad-hoc reporting system that references various personnel and payroll administrative data tables.
|Post Authorization Notification System (PAN)||
A Post-Authorization Notification system designed by UCOP as part of the part of the base Personnel/Payroll system. PAN is used to send notification(s) to the reviewers of PPS transactions (from the preparers) that an update has occurred and to send additional notifications to other interested parties.
|Web EDB Inquiry||
Provides much of the same information contained in the PPS Function IDDB - Departmental Inquiry but in an improved format that is more helpful to users.
A flexible, easy to use roster program that generates merit rosters according to a set of campus established criteria.
|Employee Web Applications|
|At Your Service Online||
A secure website designed by UCOP that allows all UC employees to update personal information, view pay stub information, estimate federal and state income withholding taxes, and print duplicate W-2 forms.
A secured web based Non-Resident Alien (NRA) tax compliance system that Foreign Visitors can use to provide their immigrant and tax data to UCLA via the internet – 24 hours a day.
|Time Reporting System (TRS)||
A secure web based online timesheet system. Designed to collect employee work hours, acquire supervisor's approval, and upload timesheet data electronically to the Payroll Personnel System (PPS) Time Input Roster.
In order to use most of the PPS web applications, the user must have the following:
Note: Your computer screen display resolution should be set to 800 x 600 or higher in order to display the application pages as they were designed.
- A valid OASIS logon ID.
- A computer with a UCLA IP address (be on a campus computer, logged in through a secure UCLA network or using the BOL (Bruin Online) VPN.
- Netscape 4.5 or higher OR Microsoft Internet Explorer 5.0 or higher.
- Access to the application granted by the departmental DSA upon authorization by your department head and/or immediate supervisor.