When Departments Should Use the Billing & Accounts Receivable (BAR) System
The Billing and Accounts Receivable (BAR) system should be used by departments when a service or product has been provided, but payment has not been made (credit was granted).
- BAR should not be used when the customer can be recharged (i.e. on-campus departments and other UC campuses).
Availability of BAR
Staff may access the BAR system during the following periods.
- Sunday at noon through 8 p.m. on Monday
- Tuesday through Saturday from 6 a.m. to 8 p.m.
- Information on accessing the BAR system is provided in Access and Training for the BAR System article in Related Information.
BAR Accountability
BAR is a self-supporting operation. There is no state funding for the production and mailing of monthly invoices and collection letters.
- BAR operations recover these expenses by charging delinquent fees and collection cost charges to delinquent customers, and by recharging self-supporting programs for use of BAR. State supported departments incur no cost to use the BAR system.
- Departments requesting collection and late charges be removed from their customer's account, must provide an account to be debited for these charges.
