Finance Glossary

IT Services	Information Technology Services manages UCLA's campuswide administrative computing systems and data, including student records, personnel/payroll, purchasing, ledger and data warehouse, among others. It is responsible for the design, development, maintenance, production support and/or security of the central UCLA systems, servers and associated technical support services.
AMCO	Administrative Main Cashier Office
BAR	Billing and Accounts Receivable
BruinBuy	A web-based method of purchasing that uses electronic catalogs featuring UCLA's recommended suppliers.
DACSS	Distributed Administrative Computing Security System is the application access control system for mainframe systems that allows campus departmental security administrators (DSAs) to manage access to the resources and functions of all major University transaction systems, such as Transfer of Funds, Purchasing/Accounts Payable and Payroll via a single user interface.
DDF	departmental deposit form
EDAP	entry department additional pay
EDAT	entry department adjustment transaction
EDB	employee database
EDFT	entry department one-time payment adjustment
EDLA	entry department leave hours adjustment
EDRA	entry department retroactive pay adjustment
EDTM	entry department mass expenditure transfer
EDTS	entry department single expenditure transfer
EFT	electronic funds transfer
employee	A worker over whom the University has the right to control both the result and the way in which tasks are performed.
encumbrance	A commitment within an organization to use funds for a specific purpose.
FAU	Full accounting unit. Each part (field) of the FAU represents a different kind of information about the transactions that occur. It is the “who, what, why” of the Financial System Data, and is critical to understanding and analyzing financial performance.
H&I	Hold and incomplete. Refers to unpaid invoices that have been placed on hold or incomplete status.
IDTC	inquiry department time collection
IDTL	inquiry department transaction list
independent consultant	A worker hired by contract who generally provides advice or recommendations, typically in the form of a verbal or written report. California Public Contract Code prohibits an independent consultant from implementing the recommendations in a follow-on contract.
independent contractor	A worker hired by contract, over whom the University has the right to control only the result of the service (i.e., the end product), but not the manner of performance (i.e., the time, place and method).
memo liens	Detail transactions or balances that represent an unofficial commitment for spending requests that have not yet been approved or encumbered.
One Time Payee (OTP)	A payment made to an individual who is not a UC employee.
PAN	Post-authorization notification is a web-based system for processing financial transactions. It was developed by UCOP and customized by UCLA, which currently maintains it. A PAN is a means of informing a designated reviewer that a record or an update to a record has been created, and that it should be reviewed.
payday	The day on which direct-deposit funds are available and paychecks are issued. Written as one word.
Pcard	UCLA's Procurement Card (Pcard) is a Visa® card for staff and faculty members who have buying responsibilities.
PCRS	Procurement Card Receipts System allows users to submit signed monthly US Bank statements, receipts and supporting documents via fax to a secure fax server and verify online that the receipts have been received by the system.
PPS	Personnel/Payroll System
PTR	payroll time reporting
purchase order (PO)	An order placed with a supplier by Purchasing at the request of a department by purchase requisition. It typically specifies payment terms, delivery dates, item identification, quantities, shipping terms and all other obligations and conditions.
purchase requisition	A departmental request for a standard purchase order required by policy and procedure or vendor.
QDB	query database
Sole-Source Justification	A document required when a specified vendor and/or manufacturer is indicated as the desired single or sole source and justification is provided in writing.