Certain object codes are flagged in the financial system to provide an error message warning, "This object code not allowed for contract and grant funds." When the message is displayed the system will reject charges from online ledger activity as well as feeder systems (Non-PEAR, Recharges, etc.).
This editing process helps ensure more accurate recording of expenses and enables more efficient close-out of contracts and grants by eliminating many after-the-fact adjustments to remove questionable charges.
Reviewed March 01, 2012
| Object Code | Object Code Title | Description |
|---|---|---|
| 3130 | MAINT/REPAIRS-BUILDINGS | PAINTING, PLASTERING, PLUMBING, ETC. |
| 3135 | MAINT/REPAIRS-GROUNDS | TREE TRIMMING, LANDSCAPING, ETC. |
| 3165 | CARPETING | |
| 3194 | MISCELLANEOUS FACILITIES SERVICES (PURCHASED | KEYS, SIGNS, ETC. |
| 3195 | MISCELLANEOUS FACILITIES SERVICES (RECHARGE) | KEYS, SIGNS, ETC. |
| 3212 | ADVERTISING-MARKETING/PROMOTION | MARKETING UNIVERSITY PRODUCTS, INCIDENTAL PUB. |
| 3214 | PROMOTIONAL MATERIALS & SERVICES | E.G. MEMORABILIA, SOUVENIRS FOR INST'L PROMO |
| 3215 | ADVERTISING-QUARTERLY BULLETIN | |
| 3220 | AGENCY FUNDS EXPENDITURES & DEPOSITS | FOR FUNDS (00001-00299) ONLY |
| 3233 | ANNUITY PURCHASES | |
| 3240 | ATHLETIC OFFICIALS SERVICES | |
| 3241 | AUDITING SERVICES (RECHARGE) | |
| 3242 | AUDITING SERVICES (PURCHASED) | |
| 3243 | BAD DEBT EXPENSE-STATE GOVERNMENT | ADMINISTRATIVE USE ONLY |
| 3245 | BAD DEBT EXPENSE-MEDICAL CENTER | ADMINISTRATIVE USE ONLY |
| 3246 | BAD DEBT EXPENSE-AUXILIARY ENTERPRISES | ADMINISTRATIVE USE ONLY |
| 3247 | BAD DEBT EXPENSE-EDUCATIONAL ACTIVITIES | ADMINISTRATIVE USE ONLY |
| 3248 | BAD DEBT EXPENSE-OTHER | ADMINISTRATIVE USE ONLY |
| 3249 | BANK ADMINISTRATIVE CHARGES | |
| 3293 | DEPARTMENTAL SUPPORT SERVICES | |
| 3307 | ENTERTAINMENT-NON FOOD & BEVERAGE | SOCIAL ACTIVITIES, TICKETS, ROOM RENTALS |
| 3308 | ENTERTAINMENT-FOOD & BEVERAGE | INCLUDES ALCOHOL |
| 3395 | MEDICAL PRACTICE INSURANCE | |
| 3397 | DONATIONS AND CONTRIBUTIONS | NOT ALLOWED EXCEPT WITH CHANC AUTHORIZATION |
| 3398 | FINES AND PENALTIES | FOR SPONSORED FUNDS, SPECIAL DOCUMENT REQ'D |
| 3399 | COSTS OF LEGAL PROCEEDINGS | REQUIRES APPROVAL OF CAMPUS COUNSEL |
| 3405 | LAND USE | |
| 3418 | LICENSES, CERTIFICATES & PERMITS - VOCATION (RECHARGE) | |
| 3419 | LICENSES, CERTIFICATES & PERMITS - VOCATION (PURCHASED) | |
| 3420 | LOSSES FROM THEFT | |
| 3430 | MEMBERSHIPS/SOCIAL AND CIVIC | SOCIAL DINING, COUNTRY CLUBS, CIVIC ORGS |
| 3450 | ORGANIZATION ADMIN SUPPORT | ADMIN SUPPORT CHARGES WITHIN AN ORGANIZATION |
| 3470 | PEST CONTROL | |
| 3472 | PERQUISITE REIMBURSEMENT | E.G. RESIDENCE HALLS ADVISORS |
| 3473 | FACULTY HOUSING ALLOWANCE | |
| 3474 | RECYCLING | |
| 3475 | REFUSE DISPOSAL (PURCHASED) | |
| 3476 | REFUSE DISPOSAL (RECHARGE) | |
| 3477 | REIMBURSEMENTS-VARIOUS RESTITUTION | RESTITUTION TO THE UNIVERSITY (CREDIT ENTRY) |
| 3494 | SECURITY/SAFETY SERVICES (RECHARGE) | |
| 3495 | SECURITY/SAFETY SERVICES (PURCHASED) | |
| 3505 | STUDENT ATHLETE ROOM & BOARD | |
| 3540 | UTILITIES SERVICES (PURCHASED) | |
| 3541 | UTILITIES SERVICES (RECHARGE) | |
| 3610 | PRINCIPAL ON REGENTS ADVANCES | |
| 3611 | PRINCIPAL ON LOANS-COMPUTER HARDWARE | |
| 3613 | PRINCIPAL ON LOANS-OFFICE EQUIPMENT | |
| 3614 | PRINCIPAL ON LOANS-FURNITURE & FIXTURES | |
| 3616 | PRINCIPAL ON LOANS-REAL ESTATE | |
| 3617 | PROPERTY TAX | |
| 3620 | INTEREST ON REGENTS ADVANCES | |
| 3621 | INTEREST ON LOANS-COMPUTER HARDWARE | |
| 3623 | INTEREST ON LOANS-OFFICE EQUIPMENT | |
| 3624 | INTEREST ON LOANS-FURNITURE & FIXTURES | |
| 3626 | INTEREST ON LOANS-REAL ESTATE | |
| 3630 | REGENTS ADVANCE REPAYMENT | |
| 3631 | PAYMENT ON LOANS-COMPUTER HARDWARE | FOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE |
| 3633 | PAYMENT ON LOANS-OFFICE EQUIPMENT | FOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE |
| 3634 | PAYMENT ON LOANS-FURNITURE & FIXTURES | FOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE |
| 3635 | PAYMENT ON LOANS-OTHER EQUIP | FOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE |
| 3636 | PAYMENT ON LOANS-REAL ESTATE | FOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE |
| 3670 | RESERVES-RENEWALS AND REPLACEMENTS | FOR 76XXX FUNDS BUILD & MAINTENANCE RESERVES |
| 3675 | RESERVES-OTHERS -NOT FOR DEPT USE | |
| 3698 | RECLASS OF PRIN/INT PYMNTS-COMP HDW | |
| 3699 | RECLASS OF PRIN/INT PYMTS | |
| 3750 | ADMIN RECHARGES | CHARGES TO SELF SUPPORTING UNITS FROM CENTRAL ADMIN. |
| 3788 | COMPENSATION ARRANGEMENT,EMPLOYEE | |
| 3800 | OVERHEAD-PRIV GRANT | |
| 3809 | OVERHEAD-PRIV GRANT-PR YR | |
| 3810 | OVERHEAD-FEDERAL GRANT | |
| 3819 | OVERHEAD-FEDERAL GRANT-PR YR | |
| 3820 | OVERHEAD-FEDERAL CONTRACT | |
| 3829 | OVERHEAD LUMP SUM CONTRACT ADJUSTMENT | |
| 3840 | OVERHEAD-PRIV CONTR/AGRMT | |
| 3849 | OVERHEAD-PRIV CONTR/AGMT-PR YR | |
| 3850 | OVERHEAD-FED GRANT-EXCESS CHGS | |
| 3851 | OVERHEAD-FED GRANT-EX CHG-PR YR | |
| 3860 | OVERHEAD-LOCAL GOVERNMENT | |
| 3869 | OVERHEAD-LOCAL GOVERNMNT-PR YR | |
| 3870 | OVERHEAD-STATE CONTR/AGMT | |
| 3875 | OVERHEAD-UNEX ADMINISTRATIVE COSTS | |
| 3879 | OVERHEAD-STATE CONTR/AGMT-PR YR | |
| 3900 | RECHARGE CREDITS-APPROVED UNIT | FOR USE BY SERVICE DEPTS, SUB 9 CREDIT ONLY |
| 3901 | RECHARGE CREDITS | APPROVED SPECIAL USE, SUB 9 CREDIT ONLY |
| 3902 | RECHARGE CREDITS | APPROVED SPECIAL USE, SUB 9 CREDIT ONLY |
| 3905 | RECHARGE CREDIT | APPROVED SPECIAL USE, SUB 9 CREDIT ONLY |
| 3906 | SOM:RECHARGE CREDIT-PRIMARY CARE | FOR HOSPITAL ONLY |
| 3907 | SOM:RECHARGE CREDIT-STRATEGIC SUPPORT | FOR HOSPITAL ONLY |
| 3909 | RECHARGE-COMMON FUNDING (INTERNAL) | |
| 3910 | INTERNAL RECHARGES | FOR DEPARTMENT INTERNAL DISTRIBUTION |
| 3911 | HOSPITAL RECHARGES | FOR HOSPITAL ONLY |
| 3912 | RECHARGE CREDIT | APPROVED SPECIAL USE, SUB 9 CREDIT ONLY |
| 3913 | RECHARGE CREDIT | APPROVED SPECIAL USE, SUB 9 CREDIT ONLY |
| 3914 | RECHARGE CREDIT | APPROVED SPECIAL USE, SUB 9 CREDIT ONLY |
| 3915 | RECHARGE CREDIT | APPROVED SPECIAL USE, SUB 9 CREDIT ONLY |
| 3916 | SOM:RECHARGE CREDIT-CLINICAL TRIALS/DEPT | FOR HOSPITAL ONLY |
| 3917 | SOM:RCHRG CREDIT-CLINICAL TRIALS/SCHOOL | FOR HOSPITAL ONLY |
| 3918 | SOM:RECHARGE CREDIT-COMP PLAN | FOR HOSPITAL ONLY |
| 3991 | HOSP:TRSF TO OTHER DEPT-LABOR | FOR HOSPITAL ONLY |
| 3992 | HOSP:TRSF TO OTHER DEPT-S & E | FOR HOSPITAL ONLY |
| 4010 | TELEGRAMS, CABLEGRAMS | |
| 4060 | MAILING LIST MAINTENANCE | |
| 4360 | CHINA, SILVER AND GLASSWARE | NON-LABORATORY |
| 4565 | HVAC SUPPLIES | HEATING, VENTILATING, AIR CONDITIONING |
| 4585 | KITCHEN SUPPLIES | UTENSILS, SMALL EQUIP - NOT CLEANING EQUIP |
| 4830 | REAL ESTATE BUY BACK | |
| 4995 | SUSPENDED ACTIVITY | |
| 4996 | MURPHY HALL CASHIERS OUT OF BALANCE | |
| 5210 | UTILITIES-ELECTRICITY | |
| 5220 | UTILITIES-WATER & SEWER | |
| 5230 | UTILITIES-NATURAL GAS | |
| 5250 | UTILITIES-OIL | |
| 5260 | UTILITIES-PROPANE/BUTANE | |
| 5270 | UTILITIES-STEAM | |
| 5275 | UTILITIES-SERVICE CHARGES | |
| 5285 | UTILITIES-OTHER | |
| 5805 | SPACE RENTAL/LEASE ON-CAMPUS | LONG TERM, E.G. FACULTY APTS |
| 7223 | HOSP:LEGAL FEES | FOR HOSPITAL ONLY |
| 7232 | SOM:INTRADEPARTMENTAL SUPPORT | FOR SCHOOL OF MEDICINE ONLY |
| 7233 | SOM:INTERDEPARTMENTAL SUPPORT-COMP PLAN | FOR SCHOOL OF MEDICINE ONLY |
| 7234 | SOM:INTERDEPARTMENTAL SUP-DEAN/COMP PLAN | FOR SCHOOL OF MEDICINE ONLY |
| 7239 | COMMON FUNDING EXPENSE (INTERNAL) | |
| 7267 | HOSP:BLOOD & BLOOD COMPONENTS | FOR HOSPITAL ONLY |
| 7301 | ICU & O/R CHG FOR KIDNEY DONOR | FOR TISSUE TYPING ONLY |
| 7304 | ANEST-GIST FEE FOR NEPHRECTOMY | FOR TISSUE TYPING ONLY |
| 7305 | NEPHRECTOMY SURGEON'S FEE | FOR TISSUE TYPING ONLY |
| 7306 | ORGAN PRESERVATION-MACHINE CHG | FOR TISSUE TYPING ONLY |
| 7308 | SHIP-IN KIDNEY CHARGE | FOR TISSUE TYPING ONLY |
| 7309 | ROPA-PURCHASED MEDICAL SERVICES | FOR ROPA ONLY |
| 7510 | SCHOLARSHIP ALLOWANCE CREDIT | ADMINISTRATIVE USE ONLY (FOR FYE) |
| 7900 | HONORARIA-NON UNIV EMPLOYEES | FOR SCHOLARLY ACADEMICS ONLY - NON-UC FACULTY |
| 8090 | ELIMINATION OF CAPITALZTN OTHER CF EXPEN | |
| 8092 | R&R-ELIMINATION-OTHER | RENEWAL AND REPLACEMENT FUNDS ONLY (YEAR-END) |
| 8094 | HOSP:TRSF FR OTHER DEPT-SUPPLIES | FOR HOSPITAL ONLY |
| 8095 | HOSP:FOOD TRANSFERS | FOR HOSPITAL ONLY |
| 8096 | HOSP:PHARMACY TRANSFERS | FOR HOSPITAL ONLY |
| 8098 | HOSP:CENTRAL SUPPLIES TRSF | FOR HOSPITAL ONLY |
| 8195 | GEN ACCTN ONLY-PRIOR YEAR OVERDRAFTS | |
| 8196 | EXPENSE TRANSFER-RELATED FDP AWARD O/D | |
| 8197 | EXPENSE TRANSFER-PHS CONTIN GRANT O/D | |
| 8198 | FINAL ADJUSTMENT TO NSF AWARD | |
| 8199 | EXPENSE TRANSFER-C & G FUND OVERDRAFT | |
| 9121 | HOSP:NON-CAP DURABLE SUPPLIES $1500-$2499 | FOR HOSPITAL ONLY |
| 9122 | HOSP:NON-CAP DURABLE SUPPLIES $2500-$4999 | FOR HOSPITAL ONLY |
| 9210 | LIB RARE BKS & RAR BK COLL TO BE CAPTLZ | |
| 9213 | HOSP CAPITALZTN OF STANDARD OFFICE EQUIP | |
| 9214 | HOSP CAPITALZTN OF NON-INVENTORIAL ASSET | |
| 9220 | SPECIAL COLLECTIONS (EXC LIB) TO BE CAPT | |
| 9230 | SOFTWARE-LARGE PROJ >$10M TO BE CAPITLZD | |
| 9235 | SOFTWARE- $5000 to <$10M TO BE CAPITLZD | |
| 9700 | FACILITY EXPENSE TO BE CAPITALIZED | |
| 9740 | GENERAL IMPROVEMENT TO BE CAPITALIZED | |
| 9750 | INFRASTRUCTURE ASSETS TO BE CAPITALIZED | |
| 9760 | INTANGIBLE ASSETS TO BE CAPITALIZED | |
| 9801 | DEPT T/F INV EQUIP-COMPUTER HARDWARE | |
| 9802 | DEPT T/F INV EQUIP-COPYING EQUIPMENT | |
| 9803 | DEPT T/F INV EQUIP-OFFICE EQUIPMENT | |
| 9804 | DEPT T/F INV EQUIP-FURNITURE & FIXTURES | |
| 9805 | DEPT T/F INV EQUIP-OTHER EQUIP | |
| 9981 | CAPITALIZED EXPENDITURES/YEAR-END ENTRY | |
| 9982 | R&R-ELIMINATION-CAPITALIZED EXPENDITURES |
