Non-Payroll Object Codes - Unallowable List

Certain object codes are flagged in the financial system to provide an error message warning, "This object code not allowed for contract and grant funds."  When the message is displayed the system will reject charges from online ledger activity as well as feeder systems (Non-PEAR, Recharges, etc.).

This editing process helps ensure more accurate recording of expenses and enables more efficient close-out of contracts and grants by eliminating many after-the-fact adjustments to remove questionable charges.

Reviewed March 01, 2012

Object CodeObject Code Title  Description
3130MAINT/REPAIRS-BUILDINGS PAINTING, PLASTERING, PLUMBING, ETC.
3135MAINT/REPAIRS-GROUNDSTREE TRIMMING, LANDSCAPING, ETC.
3165CARPETING  
3194MISCELLANEOUS FACILITIES SERVICES (PURCHASEDKEYS, SIGNS, ETC.
3195MISCELLANEOUS FACILITIES SERVICES (RECHARGE)KEYS, SIGNS, ETC.
3212ADVERTISING-MARKETING/PROMOTIONMARKETING UNIVERSITY PRODUCTS, INCIDENTAL PUB.
3214PROMOTIONAL MATERIALS & SERVICESE.G. MEMORABILIA, SOUVENIRS FOR INST'L PROMO
3215ADVERTISING-QUARTERLY BULLETIN 
3220AGENCY FUNDS EXPENDITURES & DEPOSITS   FOR FUNDS (00001-00299) ONLY
3233ANNUITY PURCHASES   
3240 ATHLETIC OFFICIALS SERVICES   
3241AUDITING SERVICES (RECHARGE) 
3242AUDITING SERVICES (PURCHASED) 
3243BAD DEBT EXPENSE-STATE GOVERNMENTADMINISTRATIVE USE ONLY
3245  BAD DEBT EXPENSE-MEDICAL CENTERADMINISTRATIVE USE ONLY
3246BAD DEBT EXPENSE-AUXILIARY ENTERPRISESADMINISTRATIVE USE ONLY
3247BAD DEBT EXPENSE-EDUCATIONAL ACTIVITIESADMINISTRATIVE USE ONLY
3248BAD DEBT EXPENSE-OTHERADMINISTRATIVE USE ONLY
3249BANK ADMINISTRATIVE CHARGES 
3293DEPARTMENTAL SUPPORT SERVICES 
3307ENTERTAINMENT-NON FOOD & BEVERAGESOCIAL ACTIVITIES, TICKETS, ROOM RENTALS
3308ENTERTAINMENT-FOOD & BEVERAGEINCLUDES ALCOHOL
3395MEDICAL PRACTICE INSURANCE 
3397DONATIONS AND CONTRIBUTIONSNOT ALLOWED EXCEPT WITH CHANC AUTHORIZATION
3398FINES AND PENALTIESFOR SPONSORED FUNDS, SPECIAL DOCUMENT REQ'D
3399COSTS OF LEGAL PROCEEDINGSREQUIRES APPROVAL OF CAMPUS COUNSEL
3405LAND USE 
3418LICENSES, CERTIFICATES & PERMITS - VOCATION (RECHARGE) 
3419LICENSES, CERTIFICATES & PERMITS - VOCATION (PURCHASED) 
3420LOSSES FROM THEFT 
3430MEMBERSHIPS/SOCIAL AND CIVICSOCIAL DINING, COUNTRY CLUBS, CIVIC ORGS
3450ORGANIZATION ADMIN SUPPORTADMIN SUPPORT CHARGES WITHIN AN ORGANIZATION
3470PEST CONTROL 
3472PERQUISITE REIMBURSEMENTE.G. RESIDENCE HALLS ADVISORS
3473FACULTY HOUSING ALLOWANCE 
3474RECYCLING 
3475REFUSE DISPOSAL (PURCHASED) 
3476REFUSE DISPOSAL (RECHARGE) 
3477REIMBURSEMENTS-VARIOUS RESTITUTIONRESTITUTION TO THE UNIVERSITY (CREDIT ENTRY)
3494SECURITY/SAFETY SERVICES (RECHARGE) 
3495SECURITY/SAFETY SERVICES (PURCHASED) 
3505STUDENT ATHLETE ROOM & BOARD 
3540UTILITIES SERVICES (PURCHASED) 
3541UTILITIES SERVICES (RECHARGE) 
3610PRINCIPAL ON REGENTS ADVANCES 
3611PRINCIPAL ON LOANS-COMPUTER HARDWARE 
3613PRINCIPAL ON LOANS-OFFICE EQUIPMENT 
3614PRINCIPAL ON LOANS-FURNITURE & FIXTURES 
3616PRINCIPAL ON LOANS-REAL ESTATE 
3617PROPERTY TAX 
3620INTEREST ON REGENTS ADVANCES 
3621INTEREST ON LOANS-COMPUTER HARDWARE 
3623INTEREST ON LOANS-OFFICE EQUIPMENT 
3624INTEREST ON LOANS-FURNITURE & FIXTURES 
3626 INTEREST ON LOANS-REAL ESTATE 
3630 REGENTS ADVANCE REPAYMENT 
3631PAYMENT ON LOANS-COMPUTER HARDWAREFOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE
3633PAYMENT ON LOANS-OFFICE EQUIPMENTFOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE
3634PAYMENT ON LOANS-FURNITURE & FIXTURESFOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE
3635PAYMENT ON LOANS-OTHER EQUIPFOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE
3636 PAYMENT ON LOANS-REAL ESTATE  FOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE
3670RESERVES-RENEWALS AND REPLACEMENTSFOR 76XXX FUNDS  BUILD & MAINTENANCE RESERVES
3675RESERVES-OTHERS -NOT FOR DEPT USE 
3698RECLASS OF PRIN/INT PYMNTS-COMP HDW 
3699RECLASS OF PRIN/INT PYMTS 
3750ADMIN RECHARGESCHARGES TO SELF SUPPORTING UNITS FROM CENTRAL ADMIN.
3788COMPENSATION ARRANGEMENT,EMPLOYEE 
3800OVERHEAD-PRIV GRANT 
3809OVERHEAD-PRIV GRANT-PR YR 
3810OVERHEAD-FEDERAL GRANT 
3819OVERHEAD-FEDERAL GRANT-PR YR 
3820OVERHEAD-FEDERAL CONTRACT 
3829OVERHEAD LUMP SUM CONTRACT ADJUSTMENT 
3840OVERHEAD-PRIV CONTR/AGRMT 
3849OVERHEAD-PRIV CONTR/AGMT-PR YR 
3850OVERHEAD-FED GRANT-EXCESS CHGS 
3851OVERHEAD-FED GRANT-EX CHG-PR YR 
3860OVERHEAD-LOCAL GOVERNMENT 
3869OVERHEAD-LOCAL GOVERNMNT-PR YR 
3870OVERHEAD-STATE CONTR/AGMT 
3875OVERHEAD-UNEX ADMINISTRATIVE COSTS 
3879OVERHEAD-STATE CONTR/AGMT-PR YR 
3900RECHARGE CREDITS-APPROVED UNITFOR USE BY SERVICE DEPTS, SUB 9 CREDIT ONLY
3901RECHARGE CREDITSAPPROVED SPECIAL USE, SUB 9 CREDIT ONLY
3902RECHARGE CREDITSAPPROVED SPECIAL USE, SUB 9 CREDIT ONLY
3905RECHARGE CREDITAPPROVED SPECIAL USE, SUB 9 CREDIT ONLY
3906SOM:RECHARGE CREDIT-PRIMARY CAREFOR HOSPITAL ONLY
3907SOM:RECHARGE CREDIT-STRATEGIC SUPPORTFOR HOSPITAL ONLY
3909RECHARGE-COMMON FUNDING (INTERNAL) 
3910 INTERNAL RECHARGES FOR DEPARTMENT INTERNAL DISTRIBUTION
3911HOSPITAL RECHARGESFOR HOSPITAL ONLY
3912RECHARGE CREDITAPPROVED SPECIAL USE, SUB 9 CREDIT ONLY
3913RECHARGE CREDITAPPROVED SPECIAL USE, SUB 9 CREDIT ONLY
3914RECHARGE CREDIT APPROVED SPECIAL USE, SUB 9 CREDIT ONLY
3915RECHARGE CREDIT  APPROVED SPECIAL USE, SUB 9 CREDIT ONLY
3916SOM:RECHARGE CREDIT-CLINICAL TRIALS/DEPTFOR HOSPITAL ONLY
3917SOM:RCHRG CREDIT-CLINICAL TRIALS/SCHOOLFOR HOSPITAL ONLY
3918 SOM:RECHARGE CREDIT-COMP PLANFOR HOSPITAL ONLY
3991HOSP:TRSF TO OTHER DEPT-LABORFOR HOSPITAL ONLY
3992HOSP:TRSF TO OTHER DEPT-S & EFOR HOSPITAL ONLY
4010TELEGRAMS, CABLEGRAMS 
4060MAILING LIST MAINTENANCE 
4360CHINA, SILVER AND GLASSWARENON-LABORATORY
4565HVAC SUPPLIESHEATING, VENTILATING, AIR CONDITIONING
4585KITCHEN SUPPLIESUTENSILS, SMALL EQUIP - NOT CLEANING EQUIP
4830REAL ESTATE BUY BACK 
4995SUSPENDED ACTIVITY 
4996MURPHY HALL CASHIERS OUT OF BALANCE 
5210UTILITIES-ELECTRICITY 
5220UTILITIES-WATER & SEWER 
5230UTILITIES-NATURAL GAS 
5250UTILITIES-OIL 
5260UTILITIES-PROPANE/BUTANE 
5270UTILITIES-STEAM 
5275UTILITIES-SERVICE CHARGES 
5285UTILITIES-OTHER 
5805SPACE RENTAL/LEASE ON-CAMPUSLONG TERM, E.G. FACULTY APTS
7223HOSP:LEGAL FEESFOR HOSPITAL ONLY
7232SOM:INTRADEPARTMENTAL SUPPORTFOR SCHOOL OF MEDICINE ONLY
7233SOM:INTERDEPARTMENTAL SUPPORT-COMP PLANFOR SCHOOL OF MEDICINE ONLY
7234SOM:INTERDEPARTMENTAL SUP-DEAN/COMP PLANFOR SCHOOL OF MEDICINE ONLY
7239COMMON FUNDING EXPENSE (INTERNAL) 
7267HOSP:BLOOD & BLOOD COMPONENTSFOR HOSPITAL ONLY
7301ICU & O/R CHG FOR KIDNEY DONORFOR TISSUE TYPING ONLY
7304ANEST-GIST FEE FOR NEPHRECTOMYFOR TISSUE TYPING ONLY
7305NEPHRECTOMY SURGEON'S FEEFOR TISSUE TYPING ONLY
7306 ORGAN PRESERVATION-MACHINE CHGFOR TISSUE TYPING ONLY
7308SHIP-IN KIDNEY CHARGEFOR TISSUE TYPING ONLY
7309ROPA-PURCHASED MEDICAL SERVICESFOR ROPA ONLY
7510SCHOLARSHIP ALLOWANCE CREDITADMINISTRATIVE USE ONLY (FOR FYE)
7900HONORARIA-NON UNIV EMPLOYEESFOR SCHOLARLY ACADEMICS ONLY - NON-UC FACULTY
8090ELIMINATION OF CAPITALZTN OTHER CF EXPEN 
8092R&R-ELIMINATION-OTHERRENEWAL AND REPLACEMENT FUNDS ONLY (YEAR-END)
8094HOSP:TRSF FR OTHER DEPT-SUPPLIESFOR HOSPITAL ONLY
8095HOSP:FOOD TRANSFERSFOR HOSPITAL ONLY
8096HOSP:PHARMACY TRANSFERSFOR HOSPITAL ONLY
8098 HOSP:CENTRAL SUPPLIES TRSFFOR HOSPITAL ONLY
8195GEN ACCTN ONLY-PRIOR YEAR OVERDRAFTS   
8196EXPENSE TRANSFER-RELATED FDP AWARD O/D 
8197EXPENSE TRANSFER-PHS CONTIN GRANT O/D 
8198FINAL ADJUSTMENT TO NSF AWARD 
8199EXPENSE TRANSFER-C & G FUND OVERDRAFT 
9121 HOSP:NON-CAP DURABLE SUPPLIES $1500-$2499FOR HOSPITAL ONLY
9122HOSP:NON-CAP DURABLE SUPPLIES $2500-$4999FOR HOSPITAL ONLY
9210LIB RARE BKS & RAR BK COLL TO BE CAPTLZ 
9213HOSP CAPITALZTN OF STANDARD OFFICE EQUIP 
9214HOSP CAPITALZTN OF NON-INVENTORIAL ASSET 
9220SPECIAL COLLECTIONS (EXC LIB) TO BE CAPT 
9230SOFTWARE-LARGE PROJ >$10M TO BE CAPITLZD 
9235SOFTWARE- $5000 to  <$10M TO BE CAPITLZD 
9700FACILITY EXPENSE TO BE CAPITALIZED 
9740GENERAL IMPROVEMENT TO BE CAPITALIZED 
9750INFRASTRUCTURE ASSETS TO BE CAPITALIZED 
9760INTANGIBLE ASSETS TO BE CAPITALIZED 
9801DEPT T/F INV EQUIP-COMPUTER HARDWARE 
9802DEPT T/F INV EQUIP-COPYING EQUIPMENT 
9803DEPT T/F INV EQUIP-OFFICE EQUIPMENT 
9804DEPT T/F INV EQUIP-FURNITURE & FIXTURES 
9805DEPT T/F INV EQUIP-OTHER EQUIP 
9981CAPITALIZED EXPENDITURES/YEAR-END ENTRY 
9982R&R-ELIMINATION-CAPITALIZED EXPENDITURES