Ongoing Sales and Services Operations

Sales and Service units should document, maintain and reconcile the following ongoing operating items:

REVIEW MONTHLY

Recharge Credit and External Revenue

Operating Expense

  • Customer information
  • Date service provided
  • Usage
  • Billing Rate
  • Billing Information
  • Total Amount Billed and Received
  • Process recharge/invoice monthly
  • Payroll details
  • Purchase orders and payments
  • Travel Reimbursement
  • Unallowable Expenses
  • Other expenses

REVIEW QUARTERLY

Profit and Loss Statement

  • Internal Recharge
  • External Income (Overhead and Mark-Up)
  • Operating Expense
  • Surplus/Deficit
  • Fund Balance

REVIEW ANNUALLY

Equipment Inventory

  • CAAN ID
  • Funding Source
  • Acquisition Date
  • Total Active Cost
  • Useful Life
  • Depreciation Schedule