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New Non-T&E Reimbursement Process Launching July 10

Two women sit on a stone wall surrounded by trees and wooden buildings.

Non-T&E business expense reimbursements are a reality of life at UCLA, but that doesn’t mean they’re easy to understand… the current submission processes are confusing for even the most-seasoned department representatives.

We’ve been working closely with BruinBuy users to design, test, pilot, and deploy an easy-to-follow solution that meets everyone’s needs.

Concur Non-T&E Reimbursements Launching July 10

Starting July 10, all new non-T&E reimbursements will be submitted through the Concur system. Non-T&E reimbursements submitted through BruinBuy prior to July 10 will follow the current processes.

What Does This Mean?

With the transition to Concur, you can expect:

  • System consolidation: one system for all reimbursements (travel, non-travel, entertainment, non-entertainment).
  • Guided prompts: tips, warnings, and errors align submissions with policy/procedure requirements.
  • Efficient processing: no more emailing with AP when a correction is needed—everything is done in Concur.
  • Transparency: recipients can easily track their reimbursements without having to ask you or AP (applies to employees only).

…and much more!

What's Next?

We’re here to support you throughout this change! Join one of our upcoming information sessions:

Session #1: June 28, 10 a.m. – 11 a.m.


Session #2: July 5, 11 a.m. 12 p.m.



NOTE: The sessions are identical, and a recording will be available after the July 5 webinar.

Stay tuned for additional communications, including detailed cutover instructions, comprehensive training materials, and office hour support.