Non-Payroll Object Codes - Warning List

Certain object codes are flagged in the financial system to provide a warning notice when used with contract and grant funds. Generally these object codes are not accepted as allowable costs, but they may be allowed under certain contract and grant awards. When the warning message is displayed, it is important to confirm the choice of the object code.

This editing process helps ensure more accurate recording of expenses and enables more efficient close-out of contracts and grants by eliminating many after-the-fact adjustments to remove questionable charges.

Last updated March 01, 2012

Object CodeObject Code TitleDescription  
3184 ARCH & ENGR SERVICES (RECHARGE) 
3185 ARCH & ENGR SERVICES (PURCHASED) 
3265COMPUTING NETWORK SERVICES 
3284CUSTODIAL SERVICES (RECHARGE) 
3285CUSTODIAL SERVICES (PURCHASED) 
3340FAX SERVICESNOT TO BE USED FOR PURCHASE, LEASE OR MAINTENANCE
3385INSURANCE/GENERAL AND AUTO 
3390INSURANCE/EMPLOYMENT PRACTICES 
3440NURSES-AGENCY COSTS 
3532UC VEHICLE-DMV FEES, CERTIFICATES & LICENSESPURCHASED
3533UC VEHICLE-DMV FEES, CERT&LCNS(RECHARGE) 
3565WORD PROCESSING SERVICES 
3612PRINCIPAL ON LOANS-COPYING EQUIPMENT 
3615PRINCIPAL ON LOANS-OTHER EQUIP 
3622INTEREST ON LOANS-COPYING EQUIPMENT 
3625INTEREST ON LOANS-OTHER EQUIP 
3632PAYMENT ON LOANS-COPYING EQUIPMENTFOR USE WHEN PRIN/INT ARE INDISTINGUISHABLE
4000TELEPHONE EQUIPMENT 
4002TELEPHONE-LOCAL MESSAGE UNITS 
4003TELEPHONE-OTHER 
4004TELEPHONE-ZUM UNITS 
4005TELEPHONE INSTALLATION 
4006REMOTE ACCESS SERVICE 
4007TECHNOLOGY INFRASTRUCTURE FEE 
4025CABLE & CABLE INSTALLATION 
4070OUTGOING MAIL CHARGES 
4075STAMP SALES 
4380COMPUTING SUPPLIES OR HARDWARE (<$200)DISKETTES, RIBBONS, CARDS
4390COPYING SUPPLIES OR EQUIPMENT (<$200)XEROX PAPER, CLEANER, ETC
4410CUSTODIAL/CLEANING SUPPLIES 
4440DEPARTMENTAL STORES AND SUPPLIESDEPT STORED SUPPLIES RECHARGED WITHIN DEPT
4525FURNITURE & FIXTURES (NON-INVENTORIALWARNING ADDED TO OBJECT CODE 12/12/07
4560GOODS FOR RESALE-VARIOUS 
4700OFFICE SUPPLIES PENCILS, PAPER, BINDERS, CALCULATORS...
4705OTHER OFFICE EQUIPMENT < $200 
4706PACKAGING/CONTAINERS/ADHESIVESBOXES, CANS, JARS, WRAPPING PAPER, GLUE, TAPE
4760PLUMBING SUPPLIESFIXTURES, PIPES, ETC.
4850SECURITY/SAFETY MATERIALS & SUPPLIESE.G. LOCKS AND BOLTS
4930TOYS AND GAMES 
5900LEASE/RENTAL - COMPUTER HARDWARE 
5901LEASE/RENTAL -LONG TERM COMPUTER HARDWARE 
5910LEASE/RENTAL - COPYING EQUIPMENT 
5911LEASE/RENTAL - LONG TERM COPYING EQUIPMENT 
5915LEASE/RENTAL - OTHER OFFICE EQUIPMENT 
5916LEASE/RENTAL - LONG TERM OTHER OFFICE EQMT 
5920LEASE/RENTAL - FURNITURE & FIXTURES 
5921LEASE/RENTAL - LONG TERM FURN & FIXTURES 
5925LEASE/RENTAL - OTHER EQUIPMENT 
5926LEASE/RENTAL-LONG TERM OTHER EQUIPMENT 
5930LEASE/RENTAL-SCIENTIFIC-MEDICAL EQUIPMENTpreviously classified under OTHER EQUIPMENT
5931LEASE/RENTAL-LONG TERM-SCIENTIFIC-MEDICAL EQUIPMENTpreviously classified under OTHER EQUIPMENT
5935LEASE/RENTAL-SCIENTIFIC-NON-MEDICAL EQUIPMENTpreviously classified under OTHER EQUIPMENT
5936LEASE/RENTAL-LONG TERM-SCIENTIFIC-NON-MEDICAL EQUIPMENTpreviously classified under OTHER EQUIPMENT
6010PRINTING OF OFFICE SUPPLIESINCLUDING BUSINESS FORMS, STATIONERY
6030COPYING SERVICES 
6200BOOKS & MAPS FOR DEPT USE 
6300SUBSCRIPTIONS 
7350SUBAGREEMENTUCOP ONLY - PAYMENT OF SUBAWARDS/SUBCONTRACTS ON EXTRAMURAL FUNDS TO NON-UC VENDORS
7400PYMT TO DEPENDENT OF DECEASED EMPLOYEE 
7500PAYMENT OF UCRS BENEFITS 
7905NON-UNIVERSITY STIPENDFOR PAYMENT TO NON-UCLA STUDENTS SUCH AS SUMMER PROGRAMS
8160EXPENSE TRANSFER-PLANNING OFFICE 
9100THEFT SENS EQUIP $200-$4,999-COMP HARDWARETHEFT SENSITIVE
9101NON-INVENT EQUIP $200-$4,999-COPYING EQUIP 
9102THEFT SENS EQUIP $200-$4,999-OFFICE EQUIPTHEFT SENSITIVE
9103THEFT SENS EQUIP $1500-$4999-COMP HARDWAREUC Merced only - phased out at UCLA - UCLA use 9100
9104THEFT SENS EQUIP $200-$4,999-OTHER EQUIPTHEFT SENSITIVE
9105NON-INVENT EQUIP $1500-$4999-COPYING EQUIPUC Merced only - phased out at UCLA - UCLA use 9101
9106THEFT SENS EQUIP $200-$4,999-MUSICAL INSTRUTHEFT SENSITIVE
9107THEFT SENS EQUIP $1500-$4999-OFFICE EQUIPUC Merced only - phased out at UCLA - UCLA use 9102
9108THEFT SENS EQUIP $1500-$4999-OTHER EQUIPUC Merced only - phased out at UCLA - UCLA use 9104
9109THEFT SENS EQUIP $1500-$4999-MUSICAL INSTRUUC Merced only - phased out at UCLA - UCLA use 9106
9110INVENTORIAL EQUIPMENT-COMPUTER HARDWARE  
9111INVENTORIAL EQUIPMENT-COPYING EQUIPMENT  
9112INVENTORIAL EQUIPMENT-OFFICE EQUIP 
9113INVENTORIAL EQUIPMENT-FURN & FIXTURES 
9114INVENTORIAL EQUIPMENT-OTHER EQUIP 
9116INVENTORIAL EQUIPMENT-MUSICAL INSTRUMENTS 
9117INVENTORIAL EQUIPMENT-SCIENTIFIC-MED EQpreviously classified under OTHER EQUIPMENT
9118INVENTORIAL EQUIPMENT-SCIENTIFIC-NON-MED EQpreviously classified under OTHER EQUIPMENT
9119INVENTORIAL EQUIPMENT-SCIENTIFIC-TELECOM/NETWORK EQpreviously classified under OTHER EQUIPMENT
9120INVENTORIAL EQUIPMENT-SCIENTIFIC-VEHICLESpreviously classified under OTHER EQUIPMENT
9200BOOKS, COLLECTIONS FOR LIBRARYFOR URL USE ONLY
9311TRADE-IN ALLOW-COMPUTER HARDWARE 
9312TRADE-IN ALLOW-COPYING EQUIPMENT 
9313TRADE-IN ALLOW-OFFICE EQUIP 
9314TRADE-IN ALLOW-FURNITURE & FIXTURES 
9315TRADE-IN ALLOW-OTHER EQUIP  
9321INSURANCE RECOVERY-COMPUTER HARDWARE 
9322INSURANCE RECOVERY-COPYING EQUIPMENT 
9323INS RECOVERY-OFFICE EQUIPMENT 
9324INSURANCE RECOVERY-FURNITURE & FIXTURES 
9325INS RECOVERY OTHER EQUIPMENT 
9401RENTAL ALLOW-COMPUTER HARDWARE 
9402RENTAL ALLOW-COPYING EQUIPMENT 
9403RENTAL ALLOW-OFFICE EQUIPMENT 
9404RENTAL ALLOW-FURNITURE & FIXTURES 
9405RENTAL ALLOW-OTHER EQUIPMENT 
9501FULL VALUE LESS COST-COMPUTER HARDWARE 
9502FULL VALUE LESS COST-COPYING EQUIPMENT 
9503FULL VALUE LESS COST-OFFICE EQUIPMENT 
9504FULL VALUE LESS COST-FURNITURE &FIXTURES 
9505FULL VALUE LESS COST-OTHER EQUIP 
9800INTERDEPT EQMT TRANSFERS-INVENTORIAL