Cashiering Services and Supplies Guide

Wilson Plaza

 

Existing merchants may follow the instructions below for re-ordering cashiering supplies.

  • Armored Courier (Brink's) Services 
  • To schedule a pick-up/delivery for an campus Brink's service location, please contact PSC on the MyUCLA Message Center.

    On-Call Service*:
    If your location currently uses On Call Brink’s pick-up services (i.e. there is no active weekly pick-up schedule in place) the Brink's per fee trip is $19.50 for on and off campus locations. 

    Weekly Scheduled Service:
    If your location currently uses a weekly Brink’s pick-up schedule (coordinated with PSC), pricing will be a fixed monthly fee based on the established number of pick-ups per week. The fee schedule is based on an approximate per trip fee of $16.00 for both on and off campus locations. The chart below summarizes the fixed monthly rates for locations with an established weekly pick-up schedule.

    Please note: The monthly rate will be charged based on your location’s established pick-up schedule, regardless of canceled or no-show pick-ups. 

     

    Pick Up Frequency Per Week

    Service Days / Year

    Multiplier

    Monthly Rate

    Daily (5 times)

    261

    22

    $352.00

    4 times

    208

    17.33

    $277.28

    3 times

    156

    13

    $208.00

    2 times

    104

    8.7

    $139.20

    1 time

    52

    4.33

    $69.28

    *In alignment with campus safety measures and closures, most Brink’s locations with previously established weekly schedules were changed to On Call pick-up services. This excludes locations that coordinated with PSC to resume a weekly pick-up schedule after the COVID-19 campus closure. If you need to establish or make a change to your Brink’s weekly pick-up schedule, please contact PSC as soon as possible on the MyUCLA Message Center. 

  • Cash Processing: Currency Straps
  • Order through BruinBuy.
     

    -Blue $100 Strap
    -Red $500 Strap
    -Yellow $1000 Strap
    -Purple $2000 Strap

  • Cash Processing: Coin Envelopes
  • Order through BruinBuy. The envelope size is 2 ¼ inch X 3 ½ inch.
  • Cash Processing: Counterfeit Pens
  • Order through BruinBuy using the keyword search counterfeit.
  • Check Processing: Paper Clips
  • Order through BruinBuy.
  • Check Processing: Endorsement Stamps.
  • Departments must order endorsement stamps directly from Bank of America. Unfortunately, PSC is not able to facilitate ordering.

    Contact DedicatedWGovOne ([email protected]) with the following information:
     

    *Billing account number
       -Must match billing account number on stamp
    *Item being ordered (i.e. endorsement stamps)
    *Copy of endorsement stamp print
    *Volume being ordered
    *Shipping address
      -Include contact name, phone number, and complete shipping address. No PO Boxes.
    *Location number
    *Regular or overnight delivery (rush fee applies)

    Please note that Bank of America may take up to two weeks to ship orders, so plan accordingly. Follow-ups should be sent to Bank of America.

  • Check Processing: Check Scanner
  • Complete the form below to request Check Scanner(s) to deposit directly to Bank of America. Submit a copy of your Deposit Slip and the form and to PSC on the Message Center. A separate form must be completed for each location.Check Scanner Request and Acknowledgement Form
  • Cash and/or Check Processing: Rubber Bands
  • Order through BruinBuy.
  • Cash and/or Check Processing: Deposit Slips
  • Departments must order deposit slips directly from Bank of America. Unfortunately, PSC is not able to facilitate ordering.

    Contact DedicatedWGovOne ([email protected]) with the following information:
     

    *Billing account number
      -Must match billing account number on slip
    *Item being ordered (i.e. deposit slips)
    *Copy of current deposit slip
    *Volume being ordered
    *Shipping address
      -Include contact name, phone number, and complete shipping address. No PO Boxes.
    *Location number
    *Regular or overnight delivery (rush fee applies)

    Please note that Bank of America may take up to two weeks to ship orders, so plan accordingly. Follow-ups should be sent to Bank of America.

  • Cash and/or Check Processing: Bank of America Deposit Bags

  • Departments must order deposit bags directly from Bank of America. Unfortunately, PSC is not able to facilitate ordering. 

    Contact DedicatedWGovOne ([email protected]) with the following information:

    *Account number
    *Item being ordered (i.e. Deposit bags)
    *Bag product number:
      -BAUB13 (cash and checks for departments)
      -BAUB17 (cash and checks for main cashier)
    *Volume being ordered
      -There are one-hundred bags per package
    *Shipping address
      -Include contact name, phone number, and complete shipping address. No PO Boxes.
    *Location number
    *Regular or overnight delivery (rush fee applies)

    Please note that Bank of America may take up to two weeks to ship orders, so plan accordingly. Follow-ups should be sent to Bank of America.

  • Cash and/or Check Processing: Brink's Log Book

  • To request a log book, submit a message to PSC on the Message Center here an include the following information:

    -Item requested (e.g. Brink’s Log Book)
    -Contact name
    -Department name and department code
    -Delivery address (if on campus, please include the mail code)

  • Cash and/or Check Processing: Brink's Deposit Bags

  • Brink’s deposit bags are ONLY used for locations sending cash or cash equivalents to a main cashier for processing. For example, locations that send cash equivalents to PSC for processing instead of to Bank of America in a Bank of America Deposit Bag.

    To request a Brink’s deposit bag, submit a message to PSC on the Message Center here an include the following information:

    -Item requested (e.g. Brink’s Deposit Bags)
    -Contact name
    -Department name and department code
    -Delivery address (if on campus, please include the mail code)

  • Credit Card Processing: Credit Card Terminal Tape

  • Call Bank of America Merchant Service to order additional tape. The phone number and credit card terminal information is listed on a sticker on the bottom side of the credit card terminal.