All University departments receiving payments must use the UCLA-approved armored courier to transmit receipts to the bank or a main cashier's office. Payment Solutions & Compliance is the point of contact for scheduling transportation of receipts.
Departments using CASHNet system must follow these guidelines:
| Steps | Additional Information |
|---|---|
| 1. Complete a Bank of America deposit ticket and bag after closing the batch. | Bag each CASHNet batch separately. |
| 2. Log the bag number, description and amount in the Dunbar red book. | Keep the deposit bag in a safe while waiting for Dunbar to pickup. |
| 3. Schedule a Dunbar pickup by emailing AskPSC@finance.ucla.edu. | This step is required only for special pickup. Otherwise, be ready during your regular pick up schedule. Changes for next day pickup must be submitted by 4:00 PM. |
| 4. Identify the Dunbar personnel by the address verification system (AVS) card. | If in doubt, please contact Payment Solutions & Compliance immediately to confirm. Never release the bag if in doubt. |
| 5. Make sure the Dunbar employee signs the red book before leaving the office. | The signature provides proof of pickup and protects against potential loss. |
| 6. Confirm deposits by next business day. |
