Separation of Duties for Cash Handling: Table Guide

Separation of Duties for Cash Handling: Table Guide

May 18, 2017

The table below is a recommended guideline for cash handling duties; both for a minimum three person setting and an ideal four person setting. Each person (indicated by Coworker 1,2,3, or 4 title) is assigned different responsibilities to create an ideal environment for cash handling.

3 Person Setting (Good)

4 Person Setting (Ideal)

Responsibility        

Duty Category         
Coworker 1

Coworker 1 -Manually handling

cash

-Balancing

cash drawer

Asset Handling

Coworker 2

-Preparing deposit

-Making cash

deposit

Coworker 2

Coworker 3

-Reconciling

receipt (out of

cashiering system)

to deposit

Booking/Recording

-Confirming

deposit to main

cashier station

or bank

Coworker 3 Coworker 4

-Journal voucher

review, approval,

and posting

-Comparing deposits

to general ledger

entries (bank

reconciliation)

-Ledger transaction

review and

certification

Comparison/Review