External Billing

Departments are responsible for maintaining a billing process that records and bills its external customers, at a minimum, on a monthly basis with the appropriate rates for services rendered and goods delivered.

Each Invoice should include the following information and departments should keep records of all external billing information:

  • Unique Invoice Number
  • Invoice Date
  • Customer information (Name, Address, Email, Contact Number)
  • Name and Description of Services / Goods
  • Quantity
  • Rate (Approved External Rate)
  • Total Amount

All checks are payable to "UC Regents" and mail check to following address:

UCLA Payment Solutions & Compliance Office
Box 957089, 1125 Murphy Hall
405 Hilgard Ave.
Los Angeles, CA 90095-7089

For other payment methods acceptable by UCLA, please visit UCLA Payment Solutions & Compliance

For an example of external billing invoice, please see the Sample Template Invoice and Usage tracking.