BruinBill Payment Methods Guide

Student Finance Solutions (SFS) offers several payment methods to meet the campus population's needs. Use the guide below to select a BruinBill payment method option and ensure the timely and accurate processing of your payment. Please pay only the amount due on your BruinBill to avoid processing delays or rejections.

Read the BruinBill Payment Disclosures & Policy Information to review disclosures, policies, and related penalties for Regular Term Bill account billing and payments.

If you are submitting a payment outside of the BruinBill portal (i.e. mailed payment or wire transfer), please keep the processing window and winter campus closure dates in mind. Regental checks received during the closure may be held for deposit when the campus reopens on Tuesday, January 3, 2023.

Payment Methods

  • U.S. Bank Account

  • Pay with a U.S. Bank Account online via the BruinBill portal on MyUCLA. (Sign in -> Finances and Jobs -> BruinBill -> Make a Payment).

    A free and convenient payment option that immediately reflects on BruinBill. Enter U.S. checking or savings account information to make a Bank Account payment through BruinBill. The payment will immediately reflect on BruinBill.

    Select New Bank Account when making a payment or select Add payment method on the My Account page to save bank account information for future use.

    International students may choose to set up a U.S. bank account with the University Credit Union (UCU) in order to make an online Bank Account payment.
  • Credit / Debit Card

  • Pay with a credit/debit card online via the BruinBill portal on MyUCLA. (Sign in -> Finances and Jobs -> BruinBill -> Make a Payment).

    Select New Credit or Debit Card when making a payment or select Add payment method on the My Account page to save credit or debit card information for future use. BruinBill accepts Visa, MasterCard, Discover and American Express online payments. Please note that there is a non-refundable 2.75% per transaction fee associated with each credit/debit card payment submitted online. The payment will immediately reflect on BruinBill.

    If your debit card is linked to a U.S. bank account, we strongly recommend using Bank Account payment method (entering your bank account and routing number) to avoid the 2.75% service fee for debit card transactions.

    International students may choose to pay their BruinBill online with an international credit card. Please be advised that the transaction may be subject to fees from your financial institution in addition to the non-refundable 2.75% service fee for credit card transactions from UCLA. When entering international credit card information, the zip code field can be bypassed by entering N/A.

  • 529 Savings Plan

  • Pay online via the BruinBill portal on MyUCLA. (Sign in -> Finances and Jobs -> BruinBill -> Make a Payment).

    Select New 529 Savings Plan when making a payment or select Add payment method on the My Account page to save 529 Savings Plan information. The user will be required to select the payment plan name and enter their 529 Savings Plan account number. A new tab will open for the user to verify their account information. After setup, the 529 Savings Plan will display as a saved payment option on BruinBill. The payment will immediately reflect on BruinBill.

    A non-refundable, $10.00 per transaction fee applies to each 529 Savings Plan online payments. All returned/dishonored payment penalties are applicable to 529 Savings Plan online and mailed payments.

    Please consult with your provider to ensure they use the appropriate payment method. If your 529 provider is not listed on the online enrollment portal, please coordinate with the 529 Savings Plan provider to send payment to UCLA. If a mailed check payment is required, please ensure the provider follows the instructions below for Mailed Payment.

  • Wire Transfer / International Payment

  • Students can make an International Payment using foreign currency via the BruinBill portal on MyUCLA. SFS is partnered with Western Union Business Solutions (WU) to process International Payments via wire transfer.

    International Payment Policies

    -UCLA does not accept overpayments. Please transfer only the amount due on your BruinBill and provide all requested information to avoid payment delays or rejections.

    -International Payments may take up to five business days to reflect on your BruinBill.
    If it has been longer than five business days and your payment is not reflected or you have questions about an in-progress International payment, please contact Western Union Business Solutions customer support team at +1(877) 218-8829 or +1(402) 884-3041 or email studentinquiries@westernunion.com.

    -A new quote and reference number must be obtained for each WU transaction.

    -Domestic/U.S. Bank Account payments can be processed through the Wire Transfer / International Payment method, but are subject to a service fee from Western Union. If you have a U.S. bank account, we strongly recommend using the Bank Account payment method (entering your bank account and routing number) to avoid this fee and longer processing period.

    International Payment Instructions

    1. Go to MyUCLA -> Finances and Jobs -> BruinBill -> Make a Payment

    2. Choose International Payment on BruinBill and be redirected to the Western Union portal.

    3. Select where you’re paying from and who is paying.

    4. Obtain payment instructions from the Western Union portal. A new quote and reference number must be obtained for each WU transaction.

    5. Complete your student payment online or in-person. You may be required to submit a payment to your financial institution in person or online.

    International Payment Benefits

    -Paying BruinBill in the currency of your choice

    -No transaction charges from SFS for foreign currency

    -Receiving text or email updates from Western Union to track your payment every step of the way.

    -Offering a competitive exchange rate when compared to most banks' retail rates

    -Availability of payment reference information from Western Union to ensure efficient BruinBill posting

  • Mailed Payment

  • Check (personal check, cashier's check, money order, 529 Savings Plan) payments can be mailed to the cashier's office (Payment Solutions & Compliance) at the address listed below. Please allow up to two weeks for mailed check payments to reflect on your BruinBill once received, provided all check payment information is accurately provided.

    In order for a mailed check payment to be processed, it must:

    -be made payable to UC Regents
    -include the student’s full name
    -include the student's nine-digit university identification (UID) number
    -include the BruinBill account type (e.g. Regular Term Bill)
    -include the payment term (e.g. Fall Quarter 2021)
    -not exceed BruinBill fee amounts

    Cashier's Office Mailing Address:

    UCLA Payment Solutions & Compliance Office
    Box 957089, 1125 Murphy Hall
    405 Hilgard Ave.
    Los Angeles, CA 90095-7089

     

  • Cashier's Office / In-Person

  • You may complete an in-person payment in the cashier's office (Payment Solutions & Compliance) at the address and times listed below.

    Cashier's Office Address & Hours of Operation

    UCLA Payment Solutions & Compliance
    1125 Murphy Hall
    Los Angeles, CA 90095

    Monday - Friday, 10:00 a.m. - 2:00 p.m.
    Excludes campus closures and holidays

    Accepted Payment Types

    Check

    Check (personal check, cashier's check, money order, 529 Savings Plan) payments must meet the following criteria to be processed in-person at the cashier's office:

    -made payable to UC Regents
    -include the student’s full name
    -include the student's nine-digit university identification (UID) number
    -include the BruinBill account type (e.g. Regular Term Bill)
    -include the payment term (e.g. Fall Quarter 2021)
    -not exceed BruinBill fee amounts

    Cash

    Cash is accepted as an in-person form of payment at the cashier's office. However, for security reasons, SFS cautions against university members carrying large sums of cash. Please exercise an alternative payment method if possible.

    Credit/Debit Card

    Credit/debit card payments are not accepted as in-person forms of payment at the cashier's office.


Other Payment Resources

  • Auto Pay for BruinBill Account(s) 

  • Students and authorized third parties can enroll in Auto Pay at any time to help manage their BruinBill.  Enroll in Auto Pay for a designated BruinBill account to have its full balance deducted from your financial institution on a monthly cadence, for up to 24 deductions. At sign-up, you’ll be able to choose the BruinBill account type, payment method, and scheduled day of the month for your automatic deduction. There is no fee to sign-up for Auto Pay. 

    How to Enroll

    Enroll in Auto Pay by going to the Auto Pay tab of the BruinBill portal. From there, select the BruinBill account(s) you’d like to have Auto Pay for and follow the enrollment prompts:


    Regular Term Bill Auto Pay

    This account posts student tuition, housing, transportation, and other miscellaneous fees.
    Summer Sessions Bill Auto Pay This account posts fees associated with Summer Sessions.
    Housing Bill Auto Pay
    This account posts housing fees for select Housing residents (non-student residents who have no UCLA student record history and have an active Housing Bill). Please do not sign-up if you are an active student.

    DO NOT enroll in Regular Term Bill Auto Pay if you are already enrolled in BPP – the Auto Pay feature will supersede your BruinPay Plan enrollment, withdrawing the total balance due on the designated Auto Pay dates instead of the BPP dates.
     

    Payments

    Your automatic deduction will be completed on the same day each month that was selected at the time of enrollment. Please keep major billing assessment dates in mind when selecting the day your deductions will occur and ensure your payment method is functional prior to deduction dates.

    The payment method used at the time of setup will be used for the remainder of the plan. Payments can be made via Bank Account (electronic check), a 529 savings account, or debit/credit card (a 2.75% service fee is assessed on the payment amount per debit/credit card transaction). If you wish to change your payment method, you must add the new method under Saved Accounts on BruinBill and delete the existing saved account.

    Your Auto Pay deduction amount will be the full balance of the designated account on the day you selected. If this date falls within the term’s anticipated financial aid display period, the auto payment will factor in the anticipated award amount that is displayed on your BruinBill. If you are expecting other awards, but your department has not processed them, or you have not completed all steps to accept the award, these amounts will not be factored into anticipated aid. You should continue reviewing your BruinBill after each financial aid disbursements to ensure the funding applied as expected and your account is in good standing.

    There is no penalty for making a manual BruinBill payment while you are enrolled in Auto Pay. However, doing so will not cancel Auto Pay enrollment or change the automatic payment schedule.

     

    Cancellation

    You may cancel or edit your Auto Pay enrollment at any time by going to the Auto Pay tab of BruinBill.

    Your auto-pay enrollment will remain active for twelve deductions. There must be a balance on your account in order to minimize your amount of remaining deductions. Please monitor your Auto Pay account to review the amount of remaining deductions, as there is no user notification when deductions cease. 

  • Outside Donor Scholarships

  • Please be advised that financial aid award amounts and scholarships are overseen by the UCLA Financial Aid Office. If you receive a scholarship from an outside donor that must be processed by the University, please report it to the UCLA Financial Aid Office. Once reported, an outside donor scholarship check and its accompanying award letter can be submitted to the cashier's office (Payment Solutions & Compliance) in order to be posted to BruinBill.

    Please ensure all procedures are followed and information is provided to the cashier's office, otherwise the check may not be processed.

    Policies & Procedures
     
    -The check will be posted on your Regular Term Bill account.
    -Please allow up to two weeks for mailed checks to be posted on your BruinBill once received, provided all check payment information is accurately provided. Checks submitted in person during regular business hours are posted to BruinBill immediately. 
    -Once posted, the check will settle outstanding fees on the Regular Term Bill, where applicable, and if there are remaining funds, they will be refunded to the account holder. BruinBill refund processing time is dependent on the designated BruinBill Refund Method. We strongly recommend enrolling in BruinDirect before submitting the check in order to receive the refund via direct deposit.
    -If the award letter does not specify a payment term, the check amount will be divided evenly by the remaining terms in the academic year and distributed accordingly.

    Award Letter and Check Requirements

    -check must be made payable to UC Regents
    -award letter and check must include the student’s full name
    -award letter and check must include the student's nine-digit university identification (UID) number
    -award letter and check must include the payment term (e.g. Fall Quarter 2022)
    -award letter must describe award and explain the award terms

    Cashier's Office Address & Hours of Operation


    Outside Donor Checks can be mailed or dropped off in person at the cashier's office during regular business hours.

    UCLA Payment Solutions & Compliance Office
    Box 957089, 1125 Murphy Hall
    405 Hilgard Ave.
    Los Angeles, CA 90095-7089

    Monday - Friday, 10:00 a.m. - 2:00 p.m.
    Excludes campus closures and holidays

  • BruinPay Plan

  • Student Financial Solutions offers the BruinPay Plan to help manage BruinBill. Please select the referenced web page for more information.

     
    Payment Plan Payment Methods Description
    BruinPay Plan Bank Account (E-Check), Credit/Debit Card Installment plan for paying quarter or semester Regular Term Bill fees in monthly installments. Eligible students can enroll directly on the BruinBill homepage prior to each term. Applicable payment method fees apply, as well as an enrollment fee.
  • Third Party Sponsorship

  • Under some circumstances, students may request billing to a Third Party Sponsor for mandatory tuition and fees.
     
    Payment Type Payment Methods Description
    Third Party Sponsorship Sponsor Invoice, Online Billing (BruinBill) The third party sponsor and student set up a sponsor relationship with UCLA. After account setup, sponsored students are credited with a credit memo (full or partial) before payment is received. The sponsor payment is then requested for the balance. This process occurs once per academic term.

    Please review the referenced web page for more information and instructions.