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Main Cashier's Cash Collection Reminders for Fiscal Year-End

The main cashier's office encourages departments to promptly deposit and accurately record any cash, checks, or credit card transactions received during the current fiscal year (July 1, 2024 through and including June 30, 2025) by 5:00 p.m. on Monday, June 30, 2025. 

Cash Collection Activities & Deadlines

In order to be posted as June business, all deposits for FY 2024-2025 must be processed in Transact Payments and batch-closed by 6:30 PM (PT) on Monday, June 30, 2025.
 

Please plan to reconcile and close batches prior to the cutoff time to ensure any last-minute issues can be resolved before the deadline. We are unable to extend the cutoff time; any deposits posted afterwards will be recorded as FY 2025-26 business. 

 

To guarantee delivery by Monday, June 30, all disbursement requests must be submitted to Payment Solutions & Compliance (PSC) on the MyUCLA Message Center by 2:00 PM on Friday, May 23, 2025. Requests received afterwards will be recorded as FY 2025-2026 business. 
This earlier deadline allows PSC to remain compliant with May 30 due date for UCLA Purchasing transactions.
 
Note: We can no longer guarantee FY 2024-2025 delivery for non-preferred gift card orders, which may take up to four weeks to process. 

To guarantee a Brink's pickup for June 26 - June 30, departments must schedule service by 2:00 PM on Friday, June 6, 2025. Pickup requests may be submitted to Payment Solutions & Compliance (PSC) on the MyUCLA Message Center. 

Departments should post the credit for funds received in the current fiscal year that do not have an identified purpose to the Cash Received Undistributed Account 4-116012.
  • Include 063024 in the SOURCE field
Once the fund's purpose is identified, it will be transferred to the appropriate account.

Missed a deadline?

If for any reason, you are unable to cash received for June FY 2024-2025 by June 30 at 6:30 PM, collected payments must be recorded manually by Cash and Student Loan Accounting team in the current fiscal year. 

Please record the payments through Transact Payments in the July period and then email askacm@finance.ucla.edu by Monday, July 8, 2024 with the following information:

  • Subject: Deposit in Transit
  • Copy of check and credit card slips
  • Transact Payments batch number

Confidential information, including credit card numbers and bank account numbers, must be masked prior to sending. Do not email a copy of the actual Transact Payment transaction.