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Every entry posted to a Billing and Accounts Receivable (BAR) account requires a subcode. This is a five digit alphanumeric value containing attributes needed by the BAR system for processing and recording a charge or payment. Student Accounts provides BAR users with subcodes. To download the Subcode Setup Request Form click on the link in Related Information.

Uses of the BAR subcode:

  • Identifies a charge or service that was provided. This description appears on customer invoices and includes your telephone number for questions.
  • Provides accounting instructions that BAR uses to credit revenue/income accounts and debit expense/receivable accounts.
  • Provides processing instructions for the transaction in the BAR system.
  • Controls who can post/reverse transactions using this subcode.