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When Departments Should Use the Billing & Accounts Receivable (BAR) System

When Departments Should Use the Billing & Accounts Receivable (BAR) System

The Billing and Accounts Receivable (BAR) system should be used by departments when a service or product has been provided, but payment has not been made (credit was granted).
  • BAR should not be used when the customer can be recharged (i.e. on-campus departments and other UC campuses).

Availability of BAR

Staff may access the BAR system during the following periods.

  • Sunday at noon through 8 p.m. on Monday
  • Tuesday through Saturday from 6 a.m. to 8 p.m.
  • Information on accessing the BAR system is provided in Access and Training for the BAR System article in Related Information.

BAR Accountability

BAR is a self-supporting operation. There is no state funding for the production and mailing of monthly invoices and collection letters.

  • BAR operations recover these expenses by charging delinquent fees and collection cost charges to delinquent customers, and by recharging self-supporting programs for use of BAR. State supported departments incur no cost to use the BAR system.
  • Departments requesting collection and late charges be removed from their customer's account, must provide an account to be debited for these charges.